About Business Letter

1. Definition Business Letter 

A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned. There are many reasons to write a business letter. It could be to request direct information or action from another party, to order supplies from a supplier, to identify a mistake that was committed, to reply directly to a request, to apologize for a wrong or simply to convey goodwill. Even today, the business letter is still very useful because it produces a permanent record, is confidential, formal and delivers persuasive, well-considered messages. 

2. Type, Parts, and Styles of Business Letter

Type :

• Letter of Complaint
• Resume Cover Letter
• Letter of Recommendation
• Letter of Resignation
• Job Applicant Not Hired
• Declining Dinner Invitation
• Reception of Gift
• Notification of Error
• Thanks For Job Recommendation
• Information Request

Part :

•  Letterhead
• The Date of The Letter
• The Inside Address
• The Greeting / Salutation
•  The Subject Line (Optional)
• The Body Paragraphs
• The Complimentary Close
• Signature and Writer's Indentification
• Initials, Enclosures, Copies

Styles

• Block Style
• Semi Block Style
• Full Block Style
• Indented Style
• Simplified Style
• Hanging Indentation Style

3. Example Business Letter

6123 Farrington Road
Apt. B11
Chapel Hill, NC 27514
January 11, 2005

Taylor, Inc.
694 Rockstar Lane
Durham, NC 27708

Dear Human Resources Director:

       I just read an article in the News and Observer about Taylor’s new computer center just north of Durham. I would like to apply for a position as an entry-level programmer at the center.

       I understand that Taylor produces both in-house and customer documentation. My technical writing skills, as described in the enclosed resume, are well suited to your company. I am a recent graduate of DeVry Institute of Technology in Atlanta with an Associate’s Degree in Computer Science. In addition to having taken a broad range of courses, I served as a computer consultant at the college’s computer center where I helped train users to work with new systems.

       I will be happy to meet with you at your convenience and discuss how my education and experience match your needs. You can reach me at my home address, at (919) 233-1552, or at krock@devry.alumni.edu.

Sincerely,

Raymond Krock

Source :

• http://wawanoutsider.wordpress.com/2012/10/24/definition-business-letter/ 
• http://writingcenter.unc.edu/handouts/business-letters/

Agus Ramdani

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Thursday, October 16, 2014

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Published: 2014-10-16T19:00:00+07:00
Title:About Business Letter
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